Senior Construction Administrator

Location: Milwaukee or Madison, WI

In this role you will:

Project Delivery

• Manage and coordinate construction administration workflow, including RFIs and submittals.
• Perform construction administration process tasks using web-based project management software.
• Support and implement the firm’s construction administration procedures.
• Assist in preparation, assembly, and submission of construction contract documents during construction administration.
• Complete Authority Having Jurisdiction (AHJ) submissions as required.

Technical Expertise

• Read and interpret construction contract documents, including drawings, specifications, schedules, submittals, RFIs and related materials.
• Adjust workflow based on project‑specific contract requirements.
• Preferred: Familiarity with California HCAI administration processes and requirements.
• Preferred: Ability to perform initial review of submittals and RFIs for general compliance.
• Preferred: Working knowledge of Division 01 and Part 1 technical specification sections.

Collaboration & Coordination

• Serve as liaison between designers, contractors, and client representatives.
• Communicate with project team members regarding status of construction administration documentation.
• Assist with staffing coordination as assigned.

Quality, Standards & Compliance

• Ensure accurate and complete documentation entry within construction administration systems.
• Support compliance with project requirements and regulatory requirements.

Professional Growth

• Provide guidance to junior staff involved in construction administration processes.
• Continue developing advanced knowledge of construction administration workflows.

You will need to have:

• High school diploma or equivalent required.
• 5+ years of construction administration, design, construction, or related industry experience.
• Construction Documents Technologist (CDT) certification preferred.
• Proficiency in Microsoft Office Suite.
• Experience with Newforma or similar project management and document control platforms.
• Strong knowledge of contract documents, construction administration processes, and project delivery workflows.
• Understanding of California HCAI (formerly OSHPD) processes, procedures, and construction administration requirements.
• Knowledge of Division 01 and Part 1 specification sections and their application during construction.
• Excellent written and verbal communication skills.
• Strong organizational abilities with exceptional attention to detail.
• Ability to effectively manage multiple priorities, adapt to changing demands, and coordinate activities across multiple projects.
• Strong problem-solving skills with demonstrated follow-through and accountability.
• Self-motivated and proactive, with the ability to work independently and collaboratively.
• A commitment to quality, teamwork, and exceptional client service throughout the construction process.

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $63,000 - 78,000 depending on qualifications and experience.

Additional Information:

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.

Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.

Learn more about us here.

Application Requirements & Instructions
Please submit resume for consideration.