AEC experienced Contracts Administrator needed!

San Francisco, CA

HGA is an award-winning architecture, engineering, and planning firm with a full-time opportunity for an experienced Contracts Administrator in our San Francisco, CA office. We’re seeking a detail-oriented, highly professional individual who thrives in a fast-paced environment and can work diplomatically with clients and partner firms on a daily basis.

As a Contracts Administrator, you will be responsible for managing contract activity that carries moderate to high risk for the firm. This role is critical to ensuring the efficiency and accuracy of our contracting processes, while supporting the smooth operations of our legal, financial, and project management teams. You will help ensure that all contractual matters are handled with the highest level of integrity and attention to detail.

Join our team and collaborate with a smart, driven group of professionals shaping the built environment through meaningful design!

1. collaborate with multiple internal project managers and legal staff to develop all contract and other legal materials and supporting documents;
2. develop and draft contract documents including project descriptions, detailed scopes of service, and professional service fees;
3. track and follow up on pending or outstanding action items as the result of negotiations and legal review;
4. transmit and track contract documents submitted to HGA's clients and consultants from initiation through final execution; 
5. work with project managers and clients to fully execute and/or amend contract documents; and
6. performs other duties as assigned.

• Bachelor’s degree required; Paralegal Certificate or a minimum of 5 years of experience as a Contract Administrator
• Prior experience in architecture, engineering, and/or construction industries
• Knowledge of AIA contract software preferred
• Excellent reading, writing, and mathematical skills
• Demonstrated independent and critical thinking skills, with the ability to analyze and resolve issues with minimal guidance
• Strong desire and ability to continuously expand knowledge and apply newly learned information effectively
• High level of integrity and discretion in handling confidential or proprietary information
• Exceptional organizational skills with strong attention to detail
• Proven ability to prioritize and manage multiple tasks in a fast-paced, dynamic environment
• Ability to work independently and meet deadlines with minimal supervision
• Excellent interpersonal and professional communication skills
• Proficiency with Adobe and MS Office Suite, specifically Word and Excel

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $68,500 - $86,600

HGA is a place where you can do your best work. We believe that enduring, impactful design results from deep insight into the people and passions that animate each unique environment. We value empathy, are fueled by curiosity, and embrace the hard work that leads to innovation. Equally important is our commitment to creating a culture of inclusivity and diversity where we encourage your originality, respect the need for flexibility and work-life balance, and empower your desired career growth. HGA is a national award-winning interdisciplinary design firm rooted in architecture and engineering. Learn more about us here.

Equity

Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other.

Sustainability

We are committed to meeting our clients’ sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to net positive energy; from a neutral effect on health, safety, and resources to a positive one. As the need and desire for sustainability environments grow, so does the focus on high-performance buildings with sound data that we can share back with clients and our design teams.

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