• Sr Marketing Coordinator

    Job Locations US-CA-Sacramento
    Job ID 2019-1545
    # of Openings
    Posted Date
    4 weeks ago(10/14/2019 7:39 PM)
  • Overview

    HGA is an award winning architectural, engineering, and planning firm seeking a Sr. Marketing Coordinator. This position will work closely with the Marketing Manager, Marketing team, Director of Marketing, Arts & Culture, Education, Corporate, and Healthcare Principals/Market Sector Leaders and Business Developers to develop, coordinate and support the qualifications/proposal and interview process.


    Proposal Management Responsibilities

    • Reads and analyzes client requests; obtains collective support and value recognition by identifying and engaging subject matter experts and teams across all levels, departments (i.e., principals, market sector leaders, project managers, business development, etc.), and locations
    • Proactively identifies risks and solutions regarding client-specific requirements and internal challenges; escalates as appropriate
    • Coordinates and leads team calls/meetings from kick-off to submission with project team
    • Develops, communicates, and executes proposal milestone plans, schedules, and targets (including content development, customization, reviews, drafts, approvals, etc.)
    • Monitors and reports progress of proposals to Marketing Manager
    • Reinforces understanding of the client’s needs by creating customized answers that clearly articulate the proposed solution with the entire proposal team
    • Responsible for review and quality control of proposals: edits proposal content for readability, consistency, clarity, and compliance with client requirements (using HGA branding guidelines)
    • Prepares final proposals for submission (conducts quality check that touches on grammar, spelling, content flow, formatting, and more to meet style, brand, and client standards).
    • Interview Prep: schedule interview discussions and preparation with the project team, prepare research and due diligence on the client/ project, that utilize HGA messaging.

     Content Management Responsibilities

    • Develops top quality standard content for content library
    • Works closely with other marketing coordinators to remain consistent with content, industry standards, and any pertinent information relating to the industry.
    • Participate/Lead segment marketing coordinators conference calls to information share and build resources across the entire company.

    Team Responsibilities

    • Attends local/regional and HGA-industry events; builds relationships with peers
    • Builds and maintains strong relationships with Segment teams
    • Builds and maintains strong relationships with the Marketing team, participating in weekly meetings, sharing ideas and being a support/resource for team members as necessary

    Ability to:

    • Lead a proposal and be responsible for managing all aspects of that proposal as well as providing overall quality assurance
    • Meet schedules and organize complex material
    • Understand technical/professional service-related material
    • Provide a high level of attention to detail and handle multiple deadlines, working independently
    • Write and edit project summaries, resumes of project personnel and other supporting materials
    • Craft a story in a compelling mannerWork closely with Principals/Business Developers/Project Teams on the selection and recommendation of appropriate project examples to be included in the Proposal, according to the Request for Proposal (RFP)
    • Be highly organized, creative and solution oriented
    • Demonstrate flexibility in working with a variety of team members, including firm principals and project leaders, to meet dynamic project demands
    • Understand and adhere to the firm’s core values of collaboration, innovation, excellence, communication, professionalism and knowledge.


    • Bachelor’s degree in English, journalism, marketing, communications, mass media or other related field or required
    • A minimum of five (5) years of related work experience in proposal and presentation development, preferably within the architecture or engineering fields
    • Adobe Creative Suite (InDesign, Photoshop, Illustrator)
    • Microsoft Office Suite (Word, Excel, PowerPoint)
    • Deltek VISION is a plus
    • Strong interpersonal skills
    • Excellent work ethic
    • Proofreading, editing and standardizing proposal text for proper grammar, spelling, comprehension and style while adhering to brand standardizations

    If interested, please submit your cover letter and resume by clicking on APPLY above.


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