HGA

  • Administrative Assistant

    Job Locations US-CA-Sacramento
    Job ID 2018-1352
    # of Openings
    1
    Posted Date
    2 weeks ago(11/6/2018 6:52 PM)
    Category
    Administrative/Clerical
  • Overview

    HGA has an excellent opportunity for an Administrative Assistant to join our Sacramento office. This role provides front reception duties and supports our team with projects and related activities. The position requires a passion for providing exceptional service to internal and external customers. The ideal candidate will excel at time management, attention to detail, follow through, prioritizing, anticipating the needs of others while maintaining a positive attitude.

     

    Responsibilities

    • Professionally answers office telephone and directs callers to the appropriate staff.
    • Greets guests in a professional, friendly and hospitable manner.
    • Schedules, coordinates and assists with office event set-up and clean up.
    • Manages the ordering, receiving, stocking and distribution of office supplies and meal orders.
    • Receives, sorts and distributes mail and deliveries.
    • Performs a variety of administrative duties in support of a department, project teams, or group leaders. Prepares and reviews correspondence, agendas, meeting minutes, reports, presentations, etc.
    • Maintains logs and databases and special projects as required.
    • Schedules meetings, video and audio conference calls and maintains key contact information.
    • Clerical duties include preparing outgoing correspondence and maintaining calendars and filing systems.
    • Works closely with department leader to stay informed of multiple deadlines where additional help may be needed. Understands the importance of team-playing and offers services to assist others when needed.

    Qualifications

    • Bachelor’s degree in business administration or related field preferred.
    • Minimum of 2 years administrative experience.
    • Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook.
    • Supports teams/managers in a fast-paced, high volume, work environment with strong desire to support others.
    • Desire to work as a true partner with professionals to enhance superb, accurate, timely service and communication to internal and external customers.
    • Strong written and verbal communication skills with exceptional detail orientation and organization skills.
    • Demonstrated ability to manage confidential information in a professional and sensitive manner.
    • Ability to think ahead – determining what information will be needed and when.
    • Analytical, problem-solving skills to identify and implement solutions to issues.
    • Works well independently and in a team environment.

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