HGA Architects & Engineers

Administrative Assistant

Job Locations US-WI-Milwaukee
Job ID 2018-1144
# of Openings
Posted Date
3 weeks ago(2/22/2018 3:17 PM)


HGA has an excellent opportunity for an Administrative Assistant to join our Milwaukee office location. This role supports Principals, Project Managers and project team members and requires a passion for providing exceptional service to internal and external customers. The ideal candidate will excel at time management, attention to detail, organized, prioritizing, anticipating the needs of others, and maintaining a positive attitude.


  1. Coordinates the day-to-day activities of a variety of individuals, managing calendars, scheduling meetings, conference calls and other appointments, and making appropriate travel and accomodation arrangements. 
  2. Maintains daily communication with team leaders to determine assignments, priorities, and seeks clarification as necessary.
  3. Performs a variety of administrative duties in support of the department, project teams, or group leaders:
  • Organizes hospitality such as ordering and setting up lunches and office events
  • Prepares presentations and reports
  • Prepares correspondence, agendas, meeting minutes, etc.
  • May maintain logs and databases for design and construction administration activities
  • Assists with budgets and expense tracking
  • Understands the importance of team-playing and offers services to assist others when needed.

     5. Assists new hires to the practice group/department so that they become familiar with administrative procedures, standards and guidelines.  Willingly advises them of other resources within the firm and may facilitate introductions when               appropriate.

     6. Maintains on-going communication with peers and works to maintain quality standards within departments through identificaiton of problem processes, potential changes in work processes, participation in department meetings. 

     7. Recognizes the importance of confidentiality when working with a variety of documents and conducts self in a professional manner.

     8. Performs other duties or responsibilities as assigned. 


  • Bachelor’s degree in business administration or related field preferred
  • 5+ years admin experience, preferably in an Architecture or Engineering environment
  • Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook; Newforma and Adobe preferred
  • Proficiency with In-Design graphics software a plus.
  • Demostrated ability to support teams/managers in a fast paced, high volume, work environment with a strong desire to support others.
  • Desire to work as a true partner with professionals to enhance suberb, accurate, timely service and communicate to internal and external constituents.
  • Excellent communication skills, both written and verbal
  • Exceptional detail orientation and organization skills
  • Demonstrated ability to manage confidential information in a professinal and sensitive manner.
  • Ability to think ahead - determining what information will be needed and when
  • Analytical, problem solving skills to identify and implement solution to issues
  • Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingess to assume responsiblity for decisions and the ability to deal effectively with people in a variety of relationships and situations.  


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed