HGA Architects & Engineers

Senior Marketing Proposal Coordinator

Job Locations US-WI-Milwaukee
Job ID 2017-1088
# of Openings
Posted Date
3 months ago(11/30/2017 10:36 AM)


HGA is an award winning architectural, engineering and planning firm seeking a Senior Marketing Proposal Coordinator.  This posiition will work closely with the Marketing Manager, marketing team, Director of Marketing and Principals/Market Sector Leaders and Project Managers to develop, coordinate and support the qualifications/proposal and interview process out of our Milwaukee, WI office.  


  1. Leads the proposal process, managing all aspects of that proposal as well as providing overall quality assurance
  2. Reads and analyzes RFPs and edits proposal content for readability, consistency, clarity and compliance with requirements, minimizing style differences from multiple authors and contributors
  3. Participate in the go/no-go decisions
  4. Responsible for the proposal kick-off meetings/plans and setting a proposal strategy with Principals / Market Sector Leaders / Project Managers and/or BD’s
  5. Responsible for leading and coordinating internal marketing review of proposals and collateral before passing on to Principals and BD’s for review
  6. Meets proposal deadlines by establishing priorities and target dates for information gathering, writing, review and approval
  7. Serves as lead on proposals, brochures and other marketing collateral
  8. Mentors and manages strong working relationships with staff to ensure proposal input is accurate, compelling and timely
  9. Provides word-processing, desktop publishing and graphic design skills to produce proposals and presentations following HGA standards
  10. Responsible for the review and quality control of marketing collateral materials (including proposals)
  11. Attend local industry events and build relationships with consultants and other marketing peers


  • Bachelor’s degree in English, journalism, marketing, communications, mass media or other related field required.
  • A minimum of eight years of related work experience in proposal and presentation development, preferably within the architecture or engineering fields.
  • Healthcare experience preferred, but not required.


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